14 best practices for Microsoft Teams video meetings | Computerworld - What Is Microsoft Teams?
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How to use microsoft team for video meetings
These are the settings that most organizations want to change if the Teams default settings don't work for the organization. Teams provides a set of custom administrator roles that can be used to manage Teams for your organization. The roles provide various capabilities to administrators.
Meetings settings are used to control whether anonymous users can join Teams meetings, set up meeting invitations, and if you want to turn on Quality of Service QoS , set the ports for real-time traffic. These settings will be used for all of the Teams meetings that users schedule in your organization.
Meeting policies are used to control what features are available to users when they join Teams meetings. You can use the default policy or create one or more custom meeting policies for people that host meetings in your organization.
To learn more, see the Meetings in Microsoft Teams tutorial. Audio Conferencing provides organizations with additional entry points to any meeting ad hoc or scheduled by allowing meeting participants to join via public switched telephone network PSTN by dialing in using a traditional land line, private branch exchange PBX , or mobile phone.
When you're ready to roll out Audio Conferencing, see the in-depth Audio Conferencing rollout guidance. For an optimal meeting experience in Teams, consider using Teams devices such as room systems, phones, headsets, and cameras.
To learn more, see Teams devices for intelligent communications. Use activity reports to see how users in your organization are using Teams. For example, if some don't use Teams yet, they might not know how to get started or understand how they can use Teams to be more productive and collaborative.
Your organization can use the activity reports to decide where to prioritize training and communication efforts. Bandwidth planning lets organizations estimate the bandwidth that will be required to support meetings across their wide area networks and internet links so they can confirm that the network is correctly provisioned to support a scaled out meeting service.
Teams won't let users schedule meetings or live events when they're offline or running with limited bandwidth. Users can record their meetings and group calls to capture audio, video, and screen sharing activity. There is also an option for recordings to have automatic transcription, so that users can play back meeting recordings with closed captions and search for important discussion items in the transcript.
The recording happens in the cloud and is saved in Microsoft Stream, so users can share it securely across their organization. To find the recording for a meeting, go to the meeting conversation. At launch you'll be able to opt-in to this experience, in November you'll have to opt-out if you want to continue using Stream, and some time in early we'll require all customers to use OneDrive for Business and SharePoint for new meeting recordings.
To learn more, see Teams cloud meeting recording. Teams live events policies are used to manage event settings for groups of users. You can use the default policy or create additional policies that can be assigned to users who hold live events within your organization.
Organizations with many conference rooms may want to consider a structured approach to inventorying their rooms, identifying the appropriate devices, and then rolling them out. Cloud video interop makes it possible for third-party meeting room devices to join Teams meetings.
Video teleconferencing with content collaboration helps you make the most out of meetings. However, meeting room systems and devices are expensive to upgrade. Cloud video interop for Teams works with third-party systems and delivers a native meeting experience for all participants — in meeting rooms or inside Teams clients.
When planning a larger rollout of personal devices to support meetings or voice deployments, consider using a repeatable site-by-site rollout process that delivers repeatable quality. Teams gives you two ways to monitor and troubleshoot call quality problems: Call Analytics and Call Quality Dashboard.
Call Analytics shows detailed information about the devices, networks, and connectivity related to the specific calls and meetings for each user. Call Analytics is designed to help admins and helpdesk agents troubleshoot call quality problems with specific calls, whereas the Call Quality Dashboard is designed to help admins and network engineers optimize a network.
Call Quality Dashboard shifts focus from specific users and instead looks at aggregate information for an entire Teams organization. It's important that you understand the overall health of the Teams service so that you can proactively alert others in your organization of any event that affects the service.
The Operate my service articles provide in-depth guidance for service operations. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Table of contents Exit focus mode. Table of contents. Note For an overview of making the transition to remote learning and resources to help you get started, see our remote learning home page.
What Is Microsoft Teams? Three additional features of Microsoft Teams. Three bonus tips for using Microsoft Teams. Step 1: Go to the Microsoft Teams webpage and click on the profile icon at the top-right corner of the screen.
Step 4: Follow the on-screen instructions to create a password and enter your details on the pages that follow. To create a Microsoft account on your mobile, download the app and follow the same instructions mentioned above. Step 3: Open the downloaded file and follow the instructions provided to install Microsoft Teams. Step 2: Once installed, open the app and log in to your Microsoft account to start using Microsoft Teams.
In Microsoft Teams, a Team is a group of people who collaborate together, usually consisting of the entire organization. Meanwhile, Channels are segregated conversations, where each one can be dedicated to a department, project or even a task.
You should reach the Manage teams page. Step 3: To create your new team, give it a name, add a description and set the privacy settings. Add a name for the channel and a description if you wish to. You can add members at this stage itself, or skip this step and add members later. Step 2: If you want, you can add a subject to the video call. Step 1: Open the Microsoft Teams mobile app and go to the chat you want to start a video call with. Participants can answer from either of their desktop or mobiles.
Now that you know how to set up video calls, you can easily hold online meetings and discussions with your team members!
This way, people can clear their schedules for the meeting and sync it with their calendars. Step 4: Add a title for the meeting, invite participants and add other details. Step 3: Set the start time and end time for the meeting. Write a description as well. Here are three features that make Teams an excellent communication tool for remote as well as in-office teams:. Since Microsoft Teams is a collaboration tool, it has an instant messaging feature to keep the team connected.
Microsoft Teams integrates with tons of workplace apps to help streamline your communication across various platforms. Here are a few tips to make the most of it. Microsoft Teams allows you to work on shared Word, Excel or PowerPoint files without leaving its interface.
Now that you know how to set up and use Microsoft Teams, your organization can collaborate easily with its powerful features. Subscribe to our mailing list and get interesting stuff on remote working and productivity to your email inbox. We respect your privacy and take protecting it seriously.
But how do you go about using Microsoft Teams?
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